The Journey begins

So i ended my last post with the fact that i am trying to organise my systems and processes to be more efficient and to manage my time appropriately. The first step was to define my Categories. They are Work, Home, Health and Dreams.

So on Work, i took a step back and realised that my primary organisational tool and what i worked off regularly was my email. I already had a good filing system where i would file emails but i realised that i was overfiling and losing track of the action items required. So now i have adjusted the system - every morning i get in and i go through all my emails. Any email that can be trashed is trashed, any email that can be filed (no action required), i file, any email where i need to read/review/strategise i keep in my INBOX. I only action on emails that i can get done in the next 10 seconds. SO i delegate, reply or forward immediately. So by mid morning before 10am i am done and all unread emails would have been read.

I then have my morning meeting with the team and we discuss our trading views and what we need to do for the day. Then its early lunch for me and then back at 1pm. I scan through for any emails that are urgent and address those but generally i leave all new new emails untouched.

Now i go to the bottom of my Inbox ie the item that has been there the longest. This involves projects that i am working on for work and home and needs time. Next i make a decision whether i have the time and energy and if its a priority project and if YES, then i work on it till i have completed the action item. I then resend an email to myself with my update and the next action item defined. This now goes to the top of my Inbox as the newest item.

Now if its a NO, i just resend the item and it moves back up to the to of the inbox and i delete the old entry.

I work this till 4.30pm and then stop to focus on our closing for the day. This is done by 5.30. Next i spent the next 30m just clearing all the new emails. So my next day i only have to deal with pertinent emails.

Now after 6 i am focusing on Health - to exercise Monday to Thursday with Friday off. (Weekends i am hoping to do at least 1 day).

Today after months of not training, i ran home from work. 6.25km in 1h 10m which is pretty bad as i did a 10km before in 1h 15m. Need to get this down to under 1h and then focus on moving up to 10km. Ultimately its to be able to complete 21km.

So the journey has begun and this blog is serving as my reminder to keep at it. I really dont know who will read all this in the end but sometimes, we write for ourselves and not for our audience.